Software & Hardware Reviews

Educational, Business and Entertainment Software Reviews

Sept. 2015 . Vol. 21 No. 9

Recent Software Reviews from Software Exchange LLC

August 2015--BoreScope: A  mini camera on a cable for home inspection and much more
July 2015--That Amazing Twitter: Your Personal Consumer Advocate
May 2015--Game of Drones: Laws, Legal Issues and What to Buy
April 2015--TurboTax® Personal & Small Business 2014 Federal & State Returns plus Federal E-File
March 2015--Vipre® Internet Security 2015 from ThreatTrack SecurityFebruary 2015--Presence: A Fee Free Home Security System with Video Monitoring from People Power
January 2015--The Incredible Foldscope(TM)--an Orgami-based Optical Microscope from Prakash Lab, Stanford University
December 2014---The Best Paranormal Apps for Your Apple or Android Device
November 2014--Royalty Free Stock Photos and Images from US Government Sources
October 2014--Best Free Streaming Music/Audio/Video Apps for iPhone and Android Devices
September 2014--Some of the Latest and Greatest iPad/iPhone/Android/iPod Touch Apps

Two Must-Have QuickBooks Pro Utilities

By Howard Berenbon LLC Member/Manager
Software Exchange LLC

If you use Intuit’s QuickBooks Pro for your small business accounting, then this article is a must read. Because if your business is prospering with lots of customers and transactiond, then there will come a time, either sooner or later, that your database will get unusually large, and less manageable, possibly slowing your computer and access to your files.  In fact, QuickBooks Pro has a suggested limit to the size of your company file from 10MB to 50MB.  The file can grow larger, but the program and computer’s performance can be adversely affected beyond the 50MB; slow data access, delay in printing or search delays, to mention a few.  This does depend on the speed of your computer and the amount of memory you have.  Faster computers with more memory will have less impact on larger files, while older systems with less memory may just slow to a crawl with very large company files.  When that happens, or even before, you may be thinking, “I’ll just divide the database into smaller portions.  QuickBooks should have that feature. “Well, guess what? After a quick search you’ll find you can’t break up your database within QuickBooks Pro.  No such feature is provided.  You’re basically, out of luck. Well, not quite.  On your search through QuickBooks help you may find a reference to third party developers and a solution to the problem.  Or, just visit and search the site for recommended QuickBooks Pro utilities for whatever you need to accomplish.   And I found two utilities referenced, specifically for data transfer.  Read on.

Data Transfer Utility By Karl E. Irvin, CPA. Free trial version

The Data Transfer Utility allows QuickBooks users to quickly transfer and merge list and transaction data from one QuickBooks file to another QuickBooks file without erasing or overwriting existing data. Small transfers can be made in less than a minute. You may want to break up your company data by the year.  This utility can do that for you. Check out Karl’s youtube video demonstration at: (version 13 and higher) and for version 12 and lower.
For more information visit Priced between $99.00 and $149.00. 

Zed Axis Data Transfer Utility (import/export) for QuickBooks By Zed Systems. Free trial version

Zed Axis software is the second utility I found that will let you import and export company files data so you can reduce your file size, as I mentioned, creating a yearly file. For more information visit  For a video demonstration visit

Priced between $195.00 and $350.00 

Suggested Data Limits for QuickBooks Versions

Pro: 10 MB to 50 MB
Premier: 50 MB to 300 MB
Enterprise Solutions: 300 MB and beyond


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